TOPEKA CITY COUNCIL MEETINGS:

SHAWNEE COUNTY COMMISSION MEETINGS:

December 31, 2009 – Notes by Georgia Sandlin

There were many black suits in the commission room this morning, including all 3 commissioners. Did everyone read Dress for Success? After the commissioners approved requests and contracts from the departments of Shawnee County Public Works, Elections, Parks and Recreation, and Corrections the main event started. Commissioner Miller added a resolution to partner with the one presented Monday. The second resolution stated that an increase of fuel tax money would go to the communities in Shawnee County, except for Topeka. The people from outside the city limits of Topeka that spoke to the commission spoke in favor of the resolution with the exception of Tim Cochran, mayor of Auburn. Mayor Bunton, Mike Tepley, Topeka public works, and Karen Hiller, Topeka City Councilwoman, and Chad Manspeaker, from Laborer's Local 1290, spoke to the commission in opposition of the resolutions. Commissioner Miller repeatedly took the opportunity to use many words to refute the testimony of each person that spoke against the resolution. Commissioner Miller contends that the City of Topeka has plenty of money for roads and implied that the city used its money unwisely. Commissioner Miller said he intended to use the money to reduce the county property taxes. Both resolutions failed by a 2-1 vote. Commissioner Buhler voted no to each resolution because she said the purpose of the fuel tax money is to maintain streets and roads and should be used as such.

December 28, 2009 – Notes by Georgia Sandlin

US Foodservice returned for their tax exemption today. The wording was changed to guarantee that the company would maintain the same number of employees to keep the tax exemption instead of increase the number of employees.

The Topeka Youth Project funding also reappeared. The commissioners voted 2-1 to fund all the social service agencies with the same amount as 2009. This means the Topeka Youth Project is funded without the required audit. Commissioner Buhler reported that she thinks all social service agencies should be held to the same standards so did not vote to approve that funding..

Another big expense the commissioners will be looking at is the replacement of the surveillance system at the county jail and the juvenile detention system. Dick Kline reported there had been major failures in the equipment that is 12 to 20 years old. The commissioners voted to have Mr. Kline solicit bids.

The last item on the agenda was the big one. Commissioner Miller presented a resolution that would change the distribution of fuel tax money received by the cities, townships and the county. In this resolution the county government would keep the money that is currently shared with the cities. Commissioner Buhler expressed concern for the loss of revenue to the communities. The mayor of Auburn mayor, Tim Cochran, appeared before the commission to express his concerns for the communities that depended on the revenue to maintain their budgets. Today was the first reading of this resolution and it must pass unanimously.

December 21, 2009 – Notes by Georgia Sandlin

Two big money items were deferred at this meeting. One deferred vote was the tax exemption for US Foodservice so language in the agreement can be changed. Purchases for the Expo Centre was the other. Time was spent in executive session to discuss the Expo purchases but still no decision was made today.

Tom Vlach, public works, reported the price of three options for replacement of the Willard Bridge. It was emphasized that the new bridge is in the planning stage because money is not available currently. The commissioners voted to proceed with plans for an alignment east of the current bridge. A west alignment would involve relocating a house and a church. Commissioner Miller emphatically stated he did not want to relocate a church. My guess is that is a can of worms he doesn't want to deal with.

Anne Freeze reported to the commission that she received notice that over $2 million in federal money may be lost if the county's audit is not complete within 30 days. Marti Leisinger, audit/finance was optimistic that the audit would be completed on time. The required audit was delayed because the treasurer's office was behind on reconciling bank statements.

December 17, 2009 – Notes by Georgia Sandlin

After the routine business of approving requests and encumbrances the commissioners were faced with a decision concerning Social Service Funds and the Topeka Youth Project. Allocations for the social service funds were recommended using certain criteria and screened by a committee headed by Nancy Johnson, director of the Community Resources Council. Topeka Youth Project had not met the required criteria so were denied funds. It was recommended that funds earmarked for them be divided among the other agencies. The commissioners asked questions of Ms Johnson and representatives of the Youth Project. There was apparent angst among the commissioners, as each indicated a respect for the work done by the Topeka Youth Project. A final decision was deferred until December 28.

Anne Freeze, Health Agency, reported on the H1N1 vaccine distribution. She reported a successful clinic at Shawnee Heights High School. 25,000 vaccines have been given. The agency hopes to be finished with clinics and school distribution by the end of January.

December 14, 2009 – Notes by Georgia Sandlin

Two items on the agenda may be of interest. First, was the report from the county treasurer's office regarding the closing of the annex at White Lakes. The cold temperatures combined with the lack of heat in the mall area resulted in temperatures so cold in the office workers were wearing coats and gloves and were still cold even with the heat cranked up as far as it would go.. The large doors opening to the mall area cannot be opened and closed easily so remain open. Mall management reported no plans to heat the mall. County treasurer, Larry Wilson, reported he would find a solution to the doorway so it can be closed to the freezing mall area.

The second item of interest to LWVTSC members was the report made by Steve Bolton, head of refuse and recycling for Shawnee County. LWVTSC has a position advocating recycling. Mr. Bolton reported to the commission that so many people are taking advantage of the recycling bins provided by the county that the workers can't keep up with the materials. He is proposing curbside pickup for $7.50 a month. The commissioners were skeptical that enough citizens would be interested in participating. They will be looking for more information before a decision is made.

December 10, 2009 – Notes by Georgia Sandlin

Norine Staab is retiring from the Elections Office after 39.9 years (I would say 40) years of service. Other workers from the office were in attendance and Elizabeth Ensley helped the commissioners honor Norine.

A representative from the U.S. Census Bureau appeared before the commission and received support for the 2010 census that will be occurring in Shawnee County along with the rest of the country. It was stated that an accurate count is to Shawnee County's advantage because the government money goes where the people are.

Shawnee County Parks and Recreation is buying equipment, including benches, trash cans, pitching mounds as well as services. A contract was approved with Sherpa Sport III, LLC to manage the 2010 and 2011 Tinman Triathon at Lake Shawnee.

It appears if a department wants an effective negotiator for a contract the county counselor's office knows how to do the job. Anne Freeze reported that the counselor's negotiating skills saved the agency $15,000 for an electronic system for management and record keeping.

Shawnee County Treasurer Larry Wilson reported to the commission that the responsibilities of the treasurer's office are unclear regarding an annual report due to the county commission. Apparently, about 10 years ago, by an informal agreement, these responsibilities were shared with the financial administrator and information technology. Treasurer Wilson reported that he would work with the counselor's office and these other departments to have a document that clarified the duties of each department regarding the requested report.

December 7, 2009 – Notes by Georgia Sandlin

The bulk of this meeting consisted of an explanation of the updated Shawnee County Flood Map by Barry Beagle of the planning department. When Mr. Beagle discovered that changes in the designations of flood zones were being “modernized” by FEMA he started investigating said changes. He reported that it is likely that high-risk flood zones in Shawnee County will increase from 4,800 to 8,600. Citizens will take notice because the law mandates that federally regulated or insured mortgage lenders require flood insurance for properties in high-risk flood zones. There will be public meetings and property owners may appeal. Mr. Beagle reported that current flood hazard data is out of date because water flow and drainage patterns have changed dramatically due to land use, erosion and natural forces. Commissioner Buhler indicated a special interest in the new flood maps because Rossville is susceptible to flooding. It will be interesting to see what areas of Topeka will be classified high-risk.

November 30, 2009 – Notes by Georgia Sandlin

Action was taken on 18 items today but two brought interest to the meeting. The first was a zoning change requested by LKQ Mid-America Auto Parts on property on SW Topeka Blvd close to 57 th St.. If the change was granted the company will buy the property which will add 30 to 40 new jobs to their current 92 employees. Two complications arose. First the planning commission vote was split. They want assurance that this area will enhance the gateway to Topeka rather than a series of Auto graveyards. The second complication, was the time constraints. LKQ needed the zoning change before the end of the year. This is not enough time for a legal agreement to be prepared stipulating the property maintain an attractive appearance. After questions and discussion, Commissioners Buhler and Ensley voted to approve the zoning change.

The next item that raised the angst in the room was the adjustment to the budget of the register of deeds. Marilyn Nichols had previously explained to the commissioners that although it may look as if she had extra money in her budget, she maintained enough money to be able to promote valuable employees. Commissioners Miller and Ensley both assured her she would be able to request money for such a purpose whenever the need arose. That seemed to be of small comfort. This motion was approved by 2 votes. Commissioner Buhler dissented.

November 23, 2009 – Notes by Georgia Sandlin

Three requests or proposals at this morning's meeting may be of interest.

1. Several weeks ago Heartland Visioning requested that the county become a “partner”. Commissioner Miller was not comfortable with the wording of the proposal so the commission deferred the action. until this morning. The proposal was amended so the county is not committed to responsibilities stated or committed to providing money. William Beteta told the commissioners he had no problem with the changes. The commissioners approved the proposal 3-0.
2. H.R. Cook brought a list of equipment needing to be replaced at the Expocentre. The Expocentre uses big equipment which carries a big price tag. The commissioners approved the request for over $27,000.
3. The county prohibits its employees from using cell phones while driving, with the exception of law enforcement. Dave Sterbenz of emergency management thought his department should have the same exception. Only Commissioner Buhler agreed with him but her motion died for lack of a second and the request appears dead also.

November 19, 2009 – Notes by Georgia Sandlin

The Shawnee County Commission room was full at 9:00 AM. People were standing along the walls and in the reception area. This observer learned that most of the people came for the public hearing scheduled for 10 AM.

The commissioners first approved the increase in rates requested by Ken Keller for ambulance services. Medicare payments have been reduced by 2% and the AMR base rates have not been raised in over 4 years.

The commissioners agreed that the county should pay for damage to a citizen's vehicle by paint sprayed on the pavement. It pays to present credible evidence.

The commissioners thanked members of Local 1294 (Refuse and Recycling) for “reasonable” requests when a contract agreement was presented to the commission.

The next business of note was the discussion regarding the budget of the Register of Deeds. Marilyn Nichols claims she has run an efficient office with 5 employees but needs the option of promoting within that her current budget allows her to do. The commissioners seemed to view unused money as unneeded. No action was taken today.

This meeting ended at 9:50.

Public Hearing at 10:00 am

This hearing was held to consider Home Rule Resolution No. 2009-4 authorizing a ballot question regarding consolidating the operations, procedure, and functions of the Shawnee County Treasurer's Office and the Shawnee County Audit/Finance Department. It was obvious from the crowd that word had been spread that the election of county officials was threatened. Some came from a distance that required spending the night.

The commissioners heard speakers from Shawnee County first. The speakers ranged from elected officials (Marilyn Nichols) to private citizens (Joe Ledbetter). Those from out of town represented organizations such as President of the County Treasurer's Association as well as other elected officials, not necessarily county treasurers. Everyone that spoke opposed putting this question to the voters.

The hearing lasted 1 hour and 45 minutes.

November 12, 2009 – Notes by Georgia Sandlin

Jennifer Martin reported to the commissioners, at the request of Commissioner Miller. Apparently, the Martins sold a vehicle in 2002. Every year since they purchased car tags with no difficulty. This year they were charged with late taxes on the vehicle that was sold in 2002. As the story progressed we found out how difficult it is to resolve an old error. Commissioner Miller asked that Mrs. Martin report to the commission so the lack of organization in the treasurer's office would be noted.

A contract for the renovation of the health agency annex on 10th St. was approved with the completion date specified. This project is to be completed with federal stimulus money and money from the health agency budget.

A work session to devise a plan for reconciling bank statements was held beginning at 10:00. Six issues were addressed. Deputy treasurer, Tammy Tefft and Marti Leisinger, audit /finance, agreed on proposed plans to complete bank reconciliations in a timely manner. Larry Wilson stated that overtime may be needed to catch up because they are now working on January 2009.

The county commissioners approved the reconciliation of bank statements for August to December 2008. Marti Leisinger of Audit/finance was assigned this task since the treasurer's office was having some difficulty. Larry Wilson requested a meeting with the commissioners, audit/finance, treasurer's office and information technology to discuss a plan for reconciling bank statements for 2009. The work session was set for Nov. 12 at 10:00.

Ken Keller of the ambulance service came before the commission to request a rate increase. He neglected to get approval from the advisory board so commissioners said do that first and come back. He will probably be back at the meeting on Nov. 19.

Anne Freeze of the health agency continues to update the commissioners on the distribution of H1N1 vaccine. The county is still receiving limited supplies of the vaccine and needs to follow up with the second shot for children under 9 years of age.

November 5, 2009 – Notes by Georgia Sandlin

The meeting began with the Firefighters Local 83 presenting a $1,000 check to the commissioners for the Community Foundation. These type of presentations are always happy occasions.

The treasurer's office took another hit today when the commission discussed the system being used for vehicle registration. According to law individuals must have property taxes paid before receiving a tag for their vehicle. Evidence was presented that tags were sold without checking that taxes were paid up. Larry Wilson claimed “human error” was the problem but the commissioners were skeptical. Commissioner Miller said “the problem appears to be systemic”.

With an eye toward saving money the commissioners approved a contract to outsource COBRA benefits for Shawnee County and are planning a significant savings with a cafeteria plan switch from BCBS.

It should be noted that before the commissioners approve a contract for the lowest bid for inspection/overhaul of chiller and replacement of a cooling tower pump they requested that the county counselor include warranty language in the contract.
At the end of the meeting two individuals from East Topeka Senior Center presented a plea for volunteers for the Senior Companion Program. This observer has noted the commissioners view this as a very worthwhile program.

November 2, 2009 – Notes by Georgia Sandlin

The Unfinished Business on this morning's commission meeting continues to be the problem of reconciling the monthly bank statements of 2008. Now there is a disagreement as to which department is responsible. Mr. Wilson stated it is the responsibility of audit/finance.
H.R. Cook, Kansas Expocentre, requested matching funds of $12,000 for the Community Kitchen. The Community Thanksgiving Dinner Committee has raised enough with matching funds for 3 ovens and 2 refrigerators. Myron Johnson, of that committee, was at the meeting to express his appreciation for the help from the commission.

Anne Freeze, health agency, reported that the health agency will continue to immunize for H1N1 as the vaccine becomes available.

Under Administrative Communications Commissioner Miller submitted evidence that people have not been required to show proof that property taxes are paid before the county issues a vehicle license tag. Larry Wilson reported that he would look into the matter and report back to the commission at the next meeting.

October 29, 2009 – Notes by Georgia Sandlin

The commissioners approved the request to award one bid and waive the bidding process on another item for improvements to the building for the health agency at 1615 SW 8th. The building is over 40 years old so new windows and doors are being installed. The energy savings is expected to be $15,000 a year.
The county has been invited to be a “visioning partner”. Commissioners voted to defer the acceptance of this invitation until they know what the partnership entails.

During Administrative Communications Commissioner Miller expressed concern that the Topeka Capitol-Journal reported a dedication ceremony honoring a person of questionable character was scheduled on county property without permission. John Knight, parks and recreation, was instructed to look into the matter.

October 26, 2009 – Notes by Georgia Sandlin

The commissioners are paying closer attention when there is a request to cancel and reissue checks. The item on the agenda this morning was discussed and it was determined that the ATM machine “ate the check.” It was agreed that sometimes ATM machines do destroy checks so authorization was made. However, the request from another company for a waiver of a replacement check fee was denied 3-0.

The commissioners authorized stop signs in the area of Farley Elementary School and established a maximum speed of 40 mph on a section of SW 21 St. to make the speed limit more uniform. Commissioner Ensley reported that his wife was in favor of the 35 mph speed limit but this time her influence didn't sway her husband.

John Knight is preparing for 2010 now as his requests of equipment, improvements, and contracts came before the commission and were approved.

Anne Freeze reported to the commission plans for H1N1 immunizations. Clinics will be available for people on the priority list, Thursday, October 29 at the Expo Centre. The supply of caccine is limited. More clinics will be held on Nov. 5, 12, 10.

October 22, 2009 – Notes by Georgia Sandlin

The first item on the agenda was discussion of treasurer's failure to reconcile bank statements. When Commissioner Miller asked for comments no one responded so the commission went to the consent agenda, approved with no questions. Requests and contracts from the county counselor, emergency management, and public works were approved 3-0 with no questions.

Larry Wilson, county treasurer, reported to the commissioners that there was some difficulty reconciling bank statements each month when credit card swipes were not turned in promptly and money from grants was deposited directly to the bank. According to Mr. Wilson time is spent tracking these transactions that delays the rest of the process. No action was taken on this report but the commissioners had some discussion and suggestions for the department heads involved in an attempt to remedy the problem.

October 19, 2009 – Notes by Georgia Sandlin

Once again the Shawnee County Commission meeting started with a report on the progress being made to reconcile bank statement from 2008. Marti Leisinger, audit finance, and Larry Wilson, county treasurer, reported on the problems encountered while working on the problem. Commissioner Buhler emphasized the importance of working together to bring record keeping up-to-date rather than looking for someone to blame.

After some routine business the meeting ended with a lame rendition of “Happy Birthday” to Commission Miller.

October 15, 2009 – Notes by Georgia Sandlin

The commissioners approved eight contracts and requests with few questions or comments. When the resolution to combine the county treasurer's office with the county audit/finance office three citizens, addressed the commission. The repeated theme of the citizen's concerns was the loss of the right to vote for the treasurer. Commissioner Miller tried to convince them that there is no intention to take away voting rights since the commission was proposing that the people vote whether to have an elected county treasurer. They indicated that he didn't convince any of them.

October 12, 2009 – Notes by Georgia Sandlin

The meeting began with Marti Leisinger, audit/finance and Larry Wilson, county treasurer, reporting on the progress made in reconciling bank statements. Both reported they hoped to be finished with 2008 in a week.

Commissioner Buhler had some questions for Tom Vlach, public works, regarding road work on Wannamaker from SW 53rd to SW 61st . Mr. Vlach reported that there would be detours. The projects should be finished in 2011.

Information technology reported that the “missing” $25,000 in inventory was caused by a misunderstanding of the new technology and has been corrected.

The commissioners presented a resolution to consolidate the Shawnee County Treasurer's Office with the Shawnee County Audit/Finance Department. Glenda Overstreet , representing the Democratic Party, spoke in opposition as it would eliminate the election of the county treasurer.

October 8, 2009 – Notes by Georgia Sandlin

Staff from The Topeka Youth Project appeared before the commissioners asking for an exemption from a requirement by the county for an audit from agencies receiving social service funding. Currently only agencies for the elderly receive the exemption. Apparently, one grant the Topeka Youth Project receives through the city is for $5,000 and an outside audit would cost between $4,000 and $5,000. After some questions and ruminations about the problem Commissioner Ensley moved the exemption be granted. The motion passed 2-1. Commissioner Buhler voted nay. She explained that she didn't want to set a precedent.

October 5, 2009 – Notes by Georgia Sandlin

This morning's meeting started with the unfinished business regarding the unreconciled bank statements in the Treasurer's office. Shawnee County Treasurer Larry Wilson, Marti Leisinger, audit finance, and the auditor from Berberich, Trahan & Co. PA all reported to the commission as to the progress being made to bring the county finances up to date. A major concern is the lack of an outside audit, which had to be delayed because funds had not been reconciled monthly in 2008. An outside audit must be in place to receive grant money and the health agency stands to lose several important grants. It appears that employees of the Treasurer's office were not sufficiently skilled in the new computer system to handle the change in systems in the necessary time.

The commissioners did approve a contract with KDHE that would provide funding to respond to the H1N1 virus.

The parks and recreation department also was granted a request and approval of contract for projects at Lake Shawnee.

September 21, 2009 – Notes by Georgia Sandlin

We witnessed Round 2 under 'Unfinished Business' on the agenda this morning. Commissioners, with Commissioner Miller acting as point guard, continued to question Shawnee County Treasurer, Larry Wilson about the system for checking on lost checks written by the county. The person that “called the bank” was absent so all questions were not answered and the issue was deferred once more. The commissioners also requested the county counselor investigate the possibility of including a 30 day cancellation clause in the lease on offices at White Lakes.

The consent agenda followed with 17 items allowing plenty of time for the public hearing declaring certain roads as minimum maintenance roads. In the county we have roads designated for maintenance, minimum maintenance, right of way, and, perhaps, cow path. Apparently, the designation of your road determines the service the township will give your road. Citizens have an opportunity to comment on the action taken by the county be we didn't hear any today.

September 17, 2009 – Notes by Georgia Sandlin

There was some confusion as to how five checks to Lindemuth, Inc. were lost and then found. The treasurer's office said they did not reach Lindemuth, the auditor's office said they had already been cashed. The mood of the commissioner's was not enhanced when it was revealed that Lindemuth owned the property the treasurer's office has leased at White Lakes. Any action was deferred 3-0.

The next item of interest was the Sherwood sewage system. Sometimes it doesn't matter what the engineers say if people want their sewer line to go around the lake causing more mess and costing more money, that is what they will get. Some people won't drive through the Holland Tunnel either.

September 14, 2009 – Notes by Georgia Sandlin

Anne Freeze requested and received approval of contracts with KDHE for funding and delivery of WIC services for Shawnee, Osage, and Wabaunsee Counties.

KDHE was mentioned again at the meeting when the former Shawnee County landfill came up on the agenda. It appears the county has neglected the monitoring required of an old landfill. The analysis required by KDHE will cost $54,714 after $7,179 was already spent on the first evaluation of the landfill.

September 10, 2009 – Notes by Georgia Sandlin

The commissioners approved 10 contracts and requests this morning and deferred one. Anne Freeze of the Health Agency presented contracts for approval that would contribute to our good health. Health agency contracts are often with other agencies and by grants, as was true today.

Some thing we don't see everyday was an equipment seller who made a mistake on a bid that was accepted by the county. He asked to be released from the bid but the best the county could do was have him reimburse the difference between his and the next highest bid, if that bid was still valid.

The deferred business concerned damage the county refuse department had done to a rock wall. All bids for the repair work were not available so the commissioners would not vote on this issue today.

August 24, 2009 – Notes by Georgia Sandlin

The regular business of the commissioners such as the purchase of road oil, permission to attend out of town conferences and contracts with other government entities was dispensed with few comments. Then the elephant in the room, THE BUDGET, was addressed. After the last meeting, which this observer missed, the commissioners had whittled the projected increase to 1.2 mills. The next two cuts only received a 2-1 vote. The motion to cut from the maintenance budget lacked Commissioner Miller's vote and the motion to cut from the sheriff's budget lacked Commissioner Ensley's vote. In the end the 2010 county budget will have a 0.8 mill levy increase. Because of the angst involved Commissioner Miller reminded everyone 1.) that state revenues are down, 2) we are thankful that county employees were understanding on what they contracted for, and 3) “Our goal should be to cut out unnecessary spending, not to achieve a zero mill levy increase.”

August 17, 2009 – Notes by Georgia Sandlin

No citizens were at the commission meeting to comment on a resolution providing for an additional 2 years on a conditional use permit for work on quarried material on NW Elmont Road. That makes the decision easy, the commissioners voted 3-0 for the permit.

Another request wasn't so easy. Tom Vlach, public works, requested that the bidding process be waived for a school zone signal by Farley School. The “bidding process waived” is a red flag for the commissioners. The fact that the school district was late in the request was not a good enough reason. There was no motion to waive the formal bidding.

Although discussion of the budget was on the agenda it was deferred to allow Commissioners Miller and Ensley to attend a funeral. A number of people from agencies that aren't usually represented at commission meetings will be returning Thursday for the dreaded budget decisions.

August 13, 2009 – Notes by Georgia Sandlin

At the beginning of the commission meetings sometimes there were presentations and announcements that do not get the acknowledgement by the general public that they deserve. This morning Hallmark Cards was recognized for thousands of hours of volunteer work done by its employees for the Shawnee County Parks and Recreation Department. Also, the architects of the Lake Shawnee Trail were recognized by the National Association of County Parks and Recreation Officials for its outstanding trail design.

The new firing range for the sheriff's department received the go-ahead from the commissioners. Funding for design and construction will come from forfeiture money.
A public hearing regarding assessments for street and sewer improvements was opened, closed and approved with no comments from the public. Also, you may rest easy that the North Topeka, Oakland and Soldier Creek levees are PALS (Provisionally Accredited Levees), as the contract was approved.

August 10, 2009 – Notes by Georgia Sandlin

Work on the 2010 budget continues. This observer has noted that some items to be considered have been placed on the commission agendas and discussed for weeks. At this meeting Marti Leisinger, audit finance, repeated that because of the decrease in property evaluations and state revenues the county has less money to work with. Recommended cuts amounted to more than $6 million. Even with those cuts the property tax levy would increase by 3 mills. Final decisions have not been made. The commissioners would like to complete business on the budget in two more meetings.

August 3, 2009 – Notes by Georgia Sandlin

Today's agenda was 2+ pages long because a meeting was not held last Thursday. Over thirteen contracts and requests were approved with few questions. Two items that would require substantial changes in funding brought questions from the commissioners.

First, Steve Bolton of the refuse department requested software, through the technology department so the county could do their own billing for refuse pickup. Currently, the refuse bills from city residents are included on the city water bill. Even though the bottom-line cost to the county was not determined the commissioners approved the request.

The second item concerned the purchase of emergency sirens. You may recall that this item has been cussed and discussed more than once. The county counselor's office was charged with negotiating an agreement to be brought before the commission. One vendor was at the meeting to protest, but to no avail because the commissioners thought the deal before them was a good one.

July 27, 2009 – Notes by Georgia Sandlin

The meeting started with a farewell to Julie Viets who is retiring from her desk when one enters the door leading to Shawnee County Commission meetings. Someone always gets teary at these ceremonies as the commissioners give out hugs and good wishes.

When requests include the words “no cost to the county” they are sure to get a positive 3-0 vote. That was the case with two agenda items this morning that usually get a close scrutiny. One request was the purchase of cell phones by Dina Pennington of Community Corrections. The other was out-of-state travel requested by Mark Hixon, the appraiser.

Chad Taylor's request for 10 Blackberries for the DA's office was denied by Commissioners Miller and Ensley. Commissioner Buhler was willing to allow 5 Blackberries but got no support for her motion.

July 23, 2009 – Notes by Georgia Sandlin

The commissioners approved a resolution authorizing the use of a Certificate of Participation to finance acquisition or improvements to the Health Agency, Rossville pool and the Lake Shawnee sports complex. According to this observer's research, counties have turned to this method to meet the financial needs of their communities. This resolution was brought before the commission by Bob Perry, Bond Counsel.

Work on the budget continues. The commission requested that the audit-finance department highlight new requests for memberships, dues and subscriptions.

Due to construction on the Maple Hill bridge traffic over the Willard Bridge has increased. Tom Vlach reported that truck traffic is shortening the life of the Willard Bridge. The weight limit has been reduced in the past few years. Since the sheriff's department is not equipped to enforce weight limits, the commissioners instructed the sheriff's department to contact the highway patrol and request that they monitor truck traffic.

July 20, 2009 – Notes by Georgia Sandlin

Shawnee county Treasurer Larry Wilson would like to expand office space and hire more people. He would like the White Lakes setting to be the main office while the Shawnee County Courthouse would be the annex. He contends the changes would help meet the demands of the public. The commissioners spent most of an hour questioning Mr. Wilson and still appeared skeptical that the need was real. Legally, the treasurer may lease more space but the commissioners control the budget. The commissioners decided to address this question again after the budget is completed.

July 16, 2009 – Notes by Georgia Sandlin

This meeting lasted only 12 minutes as business was conducted swiftly. Requests and contracts were approved with few questions with the exception of two items. A contract with Prison Health was pulled from the agenda so changes could be made. Resolutions related to a Brickyard Subdivision were denied. No explanation was given at the meeting. The next day the Capitol-Journal reported that the developer had not paid all his taxes.

July 13, 2009 – Notes by Georgia Sandlin

The sheriff's department asked the commission for an up grade on the 911 system. The current system is over 15 years old, parts are no longer being made, they have gotten used parts from other counties. How could the commissioners refuse?

However, when Larry Wilson, County Treasurer, requested an increase in staff and increased office space skepticism rose. Questions were asked, data was requested. This decision was deferred.

Dick Kline, Corrections, brought an amendment before the commission to be approved. The amendment concerned the agreement with Prison Health Services asking for $52, 750 more. This item was deferred until the next commission meeting.

July 6, 2009 – Notes by Georgia Sandlin

Most requests and resolutions were approved with few questions at this meeting. Fireworks popped up on the agenda once again. Permission was granted for a fireworks display after a ballgame on July 9th.

Randy Speaker came before the commission with a plan for foreclosed property in Shawnee County. The City of Topeka would like to use HUD money to improve some of those properties. However, the foreclosed properties are not eligible for the program if purchased at the property tax sale. County Counselor Eckert reported that currently properties are being bought so it is likely none will be available. No action is required at this time.

July 2, 2009 – Notes by Georgia Sandlin

It may be 90+ degrees but Tom Vlach of public works is thinking salt for the roads. Salt was in short supply last winter so he requested that the county solicit bids now.

The corrections department is taking advantage of stimulus funds from the 2009 Recovery Act to get started on a needed upgrade for the surveillance system. Dick Kline reported that this (approximately $33,000) would just be the beginning because a full upgrade will cost $800,000.

The commissioners were happy to waive the bidding process to contract with Jayhawk File Express for storage of microfilm cassettes. Marilyn Nichols, Register of Deeds, reported that 60% of the register of deeds in Kansas store documents in the salt mines in Hutchinson. Shawnee County prefers to have records close.

The county regulations regarding fireworks was reviewed and emphasized by Commissioner Miller. Only one exception was granted for the Faith Family Life Centre's Sunday night display.

June 29, 2009 – Notes by Georgia Sandlin

The agenda took over 2 ½ pages this morning with 19 items on the consent agenda. Most items were approved with no or few questions. Two items may impact citizens directly.

The first item was presented by Ken Keller from American Medical Response. The ambulance service will increase the rates for two types of care because different equipment and more personnel are needed to give proper care. One type would involve people who weigh more than 300 pounds. The other would be people requiring critical care. Only the price for patients with private insurance will increase, not those receiving Medicare or Medicaid.

Anne Freeze reported that Shawnee County now has one confirmed case of the H1N1 virus. The health agency is preparing for a possible county-wide vaccination program.

June 22, 2009 – Notes by Georgia Sandlin

It took three appearances before the county commission, but the conditional use permit was approved today for off river sand extraction. One citizen still had issue with the action because he claims it is close to an old landfill.

One other request generated questions. The commissioners approved a $35,000 for the County Drug Court Program. Attendance in the program has fallen so most of the questions addressed its cost effectiveness. Participants are now charged $200. Even though this diversion program used to be free Jared Harson, coordinator, and Chad Taylor, DA, reported that the fee could be paid in installments and was a small price to pay to be free of a felony charge.

June 18, 2009 – Notes by Georgia Sandlin

The meeting started with John Dicus of Capitol Federal Savings presenting a $25,000 check to the commissioners for the July 4 th celebration at Lake Shawnee. It is apparent that this event would not be possible without this major contribution. Also on the agenda, a contract for $32,000 with J & M Displays was approved for the event. Sponsors picked up the tab.

Authorization for a conditional use permit for off river sand extraction was back on the agenda, but not resolved. Commissioner Miller wants to see evidence of the correct title on the land since, previously, there was some question as to who owned the land. Barry Beagle, Planning, was directed to bring proof of title to the next meeting and no action was taken today.

Stimulus funds are also allowing the Health Agency to expand. The contract was approved for rehab of the facility at 2115 SW 10 th . Anne Freeze reported there are still no confirmed cases of H1N1 virus in Shawnee County.

June 15, 2009 – Notes by Georgia Sandlin

Commissioner Ensley was not in favor of trucks from Bettis Asphalt, Inc. traveling along SE 45 th Street before when the issue was brought before the commission and he is not in favor of it now. The decision, somewhat of a compromise, was made to determine on a case-by-case basis whether the heavy trucks would use 45 th St to drive to construction projects. The item was placed on the consent agenda and was removed at the request of Commissioner Buhler. The request was approved 2-1.

Bill Wagnon reported to the commissioners that the state of Missouri is interested in being included in the proposed historical site “Bleeding Kansas”. With Missouri's participation the inclusive area would be named “Freedom's Frontier.” Hopefully, as the sites in this area are developed, they will enhance the historical significance of Shawnee County as well as attract visitors.

KDHE asked that Shawnee County put restrictions on land that was the Topeka Landfill, north of SW21st between Hoch and Hodges.. Legislation mandates that such land probably contains hazardous materials and should have restrictions on its use. Apparently, the Shawnee County Commission hadn't taken that action before, but will do so now.

June 11, 2009 – Notes by Georgia Sandlin

This morning's meeting lasted only 12 minutes as decisions were made with few questions or comments. Two decisions were the result of the lower tax revenues the county is collecting. Bonds will be used to finance all or part of the improvements for the Health Agency and Parks and Recreation Department. Also, Commissioner Miller thanked the county employees for agreeing to accept only the step increase in pay for the next year.

June 8, 2009 – Notes by Georgia Sandlin

When the commissioners learned that $30,000 of a $350,000 culvert replacement project was the cost of a temporary traffic signal, they instructed Tom Vlach, Public Works, to look into the cost of having our own signal.

They approved a contract for actuarial services with the same company the City of Topeka uses. They approved a bid for the irrigation controllers for the Lake Shawnee Golf Course and approved a contrct for armored car service.

Commissioner Miller announced that the commissioners would were invited and would attend a meeting of the whole of the city council this evening. Discussion regarding consolidation of parks and recreation is on the agenda.

June 4, 2009 – Notes by Georgia Sandlin

This meeting was short as only 5 requests and contracts were on the agenda after the consent agenda was approved. Commissioner Ensley then asked Ann Freeze of the health agency to comment on the report in the Capital-Journal regarding the health of Shawnee County. Shawnee County received a poor ranking. Ms Freeze explained that the criteria for this data collection included areas outside the perimeters of the health agency. She suggested that data more relevant to public health might be more helpful and scientifically reliable.

June 1, 2009 – Notes by Georgia Sandlin

There were 13 resolutions, requests and contracts before the commissioners this morning but two issues took the most time.

The first concerned a change of zoning for the southwest corner of US 40 and Croco Road. Although the planning commission recommended the zoning change and Commissioner Buhler indicated she would agree with the planning commission Commissioners Miller and Ensley disagreed. Several citizens from the area spoke to the commission in opposition of the zoning change as they felt it would not be an improvement. As one gentleman put it, “It doesn't look good now, but this would make it worse.”

The county emergency siren system was the second issue to bring forth a variety of comments. Dave Sterbenz, Emergency Management, made his recommendation as to which bid to accept for replacement of sirens. Representatives of other companies were present and took the opportunity to present their spiel to the commissioners. At about the time this observer was getting glassy-eyed from the explanations of the pros and cons Commissioner Miller moved for an executive session. It was determined at the executive session that the county counselor would negotiate and recommend which bid to accept.

May 28, 2009 – Notes by Georgia Sandlin

The county will buy property at 2115 SW 10 th for the County Health Agency. Anne Freeze reported that clients sometimes have a 3 month wait because of the lack of space. Hopefully the added space will enable the agency to see more clients and in a more timely manner. Commissioner Miller pointed out that the agency brings in revenue which will help pay off the debt.

A contract with Willis of Greater Kansas City, Inc. was approved. Willis will help craft a plan with Blue Cross and Blue Shield for county employees. Apparently, health plans are becoming so complicated consultants are hired to obtain the most efficient and cost effective plans.

Dick Kline of corrections reported that the Corrections Annex is ready for occupancy. Rich Davis of facilities reported that the facility was completed under budget. Happy faces all around.

District Attorney, Chad Taylor, returned to the commission and received a no to his request that county prosecutors be allowed to carry weapons into the Shawnee County Courthouse.

May 21, 2009 – Notes by Georgia Sandlin

The Kansas Department of Health and Environment has some concerns that the lead in the hill where the former firing range was located may constitute some health issues. So the county must see that the proper testing is completed. Steve Bolton, of the refuse department, reported this development to the commission but the Sheriff's department may foot the bill because they were doing the shooting.

The commissioners approved the resolution that would prevent the establishment of a redevelopment district along Topeka Blvd. that was discussed at the previous meeting. Randy Speaker indicated by a letter to the commission that the plan needed more work.

Barry Beagle, Planning Department, reported to the commission that the citizens who came before the commission concerning property along the river were actually correct when they contended the city owned part of the land in question. The commissioners had approved a conditional use permit for sand extraction believing that the county had jurisdiction for this land. Commissioner Miller wanted to know how the county records could have reported otherwise and expects the answer on the agenda in 30 days.

May 18, 2009 – Notes by Georgia Sandlin

Since there was no commission meeting on the previous Thursday the consent agenda contained thirteen items. Those items were quickly approved and other requests and contracts were approved with few questions until Randy Speaker addressed the commission.

Mr. Speaker was speaking, as a representative of the City of Topeka, in favor of establishing an area along SW Topeka Blvd as a “redevelopment district”. It was apparent that the area, with proposed tax-incentives, was not going to receive a quick approval from the commission because plans for the area were vague. This observer has noticed that the commissioners will give tax incentives if the return is cost effective. Both Topeka Pubic School District and Shawnee County would need to approve this proposed district since both would lose the tax revenue. Mr. Speaker indicated he would seek a plan so the county and city would both need to approve projects in the area.

May 11, 2009 – Notes by Georgia Sandlin

Commissioner Ensley missed this meeting so missed the announcement by Steve Bolton that two of the county's “rear load” drivers won first and second place in a recent Trash Truck rodeo. Apparently, the drivers are required to back up those monster trucks with inches to spare in each side.

The two commissioners present followed the recommendations of the Planning Commission on four issues. The first involved a request by Baby Dolls to change property lines. That was denied. The second was a resolution to allow Waste Management to operate a facility to convert landfill gas to energy. It was approved with an amendment. The third was a resolution to permit establishment of a highway maintenance and storage facility. It was passed with some conditions. The fourth was a resolution to permit a sand-extraction operation on the Kansas River. Three citizens spoke in opposition, stating that the City of Topeka owned some of the land in question, but it passed.

The other issue that brought citizen testimony was during the request to solicit proposals for the Lake Shawnee Sports Complex. Larry Hill, a Ken Berry representative, took issue regarding policies determining who can use the facilities at Shawnee Sports Complex. His concerns were not addressed because only the expansion proposals were on the agenda.

May 4, 2009 – Notes by Georgia Sandlin

The planned round-a-abouts in the vicinity of NW 46 th and Hwy. 75 have been moved to the fast track in anticipation of proposed stimulus funds. Resolutions were brought before the county commission to approve stop lights and eminent domain proceedings. The public works department needs to do in five months what usually takes 30 months according to Tom Vlach, head of public works.

Another tax exemption came before the commission today. This one is for Frito-Lay Inc for property involved in expansion.

Anne Freeze reported that there are no known cases of the H1N1strain of virus in Shawnee County. She also explained the health agency's involvement with Summer camps relative to the virus.

April 30, 2009 – Notes by Georgia Sandlin

This morning Bob Perry, Shawnee County Bond-Guy, came before the commission with two resolutions. One had to do with Valeo's lease and pharmaceutical services. The other had to do with Midland's Health Care facilities.

The bridge on Maple Hill Road that goes over the Kansas River needs some repair. Wabaunsee County will share the cost of repair. Pottawatomie County contends they are too far from the bridge to help with the repair. The commissioners are not arguing the point now but Commissioner Miller stated that does not mean they agree with the stand taken by Pottawatomie County.

Anne Freeze reported that there are no identified cases of the H1N1 virus in Shawnee County. The health agency is educating citizens with the information the KDHE has made available.

April 27, 2009 – Notes by Georgia Sandlin

This meeting moved quickly as resolutions and requests were approved with few or no questions from the health agency, public works, Expocentre, and corrections. When Chad Taylor, Shawnee County D.A. stepped to the podium questions were raised. The district attorney is requesting that his assistants be allowed to carry firearms. The commissioners seemed reluctant to grant the request but decided to defer the decision until they could study a proposed plan put together by the DA, judges and other courthouse staff.

Anne Freeze reported to the commissioners the current status of the Swine flu outbreak and how it relates to Shawnee County health. No reported cases so far but information is being distributed to agencies and public entities throughout the county.

April 23, 2009 – Notes by Georgia Sandlin

Steve Bolton, Refuse/Recycling, was back before the commission for a request to create two new positions in the Recycling Department. According to Mr. Bolton the prices for materials are creeping back up at the same time that the county is collecting more material. His request was granted.

Tom Vlach, public works, was next. There was some discussion about awarding a bid for a 7-year capital equipment lease package. The discussion seemed to involve big equipment. Apparently, when bids come in they always don't match the specifications requested so the choice involves different variables from each bidder. A decision was deferred until the commissioners could talk to an attorney in executive session.

Residents in the Lake Sherwood area had some issues this morning. One issue was the silt that runs off construction sites into the lake, or on the roads, or both. Currently, the means of enforcing the violations take up to 30 days and then fines are assessed per day. Commissioners would like to shorten the number of days and restrict building permits to violators. I believe the issue went to the counselor's office.

The second issue troubling the Sherwood neighborhood is the proposed new construction to handle sewage. Will the pipes go under the lake or around t? They are requesting another public meeting for information. A meeting was set for Monday at 7:00 pm.

April 20, 2009 – Notes by Georgia Sandlin

The clothing-free facility in Shawnee County appeared again under “Unfinished Business” and was, what do you know, deferred again for more information from the health agency.

Out-of -state travel was approved with money for the travel coming from the diversion funds. The conference in Logan, Utah was requested by information technology for use by someone the DA's office.

The announcement that Topeka will host the Kansas Kids Wrestling was met with smiles as this event will bring lots of money to Shawnee County. Wichita was the main competition.

Commissioner Buhler reported that a meeting on the Highway 24 corridor resulted in another study being requested. The first plan was very unpopular with business owners because the access to their businesses was diverted from the more visual frontage road to a road not easily visible from Highway 24.

April 16, 2009 – Notes by Georgia Sandlin

Robert Archer, Larry Wolgast, Sylvia Ortiz, Jack Woelfel (of the city council), Mayor Bunton, Norton Bonaparte (city manager), Terry Bertels (city parks and recreation), Jackie Williams (city attorney), and David Bevens (city spokesman) were in attendance at this commission meeting. Commissioner Miller very carefully outlined the parks and recreation consolidation plan drawn up by the committee consisting of John Knight (county parks and recreation), Rick Eckert (county counselor), and Commissioner Miller. He repeated that this plan was work in progress and they were open to negotiation. He emphasized that the commission was as invested in the city of Topeka as they were in the county. He announced that after the commission meeting the county and city people were invited to discussion and questions on the proposed consolidation. They would like the consolidation to begin January 1, 2010. All three commissioners spoke in support of the consolidation. The whole meeting and presentation seemed a very positive step in the process.

April 13, 2009 – Notes by Georgia Sandlin

The sheriff's office was granted the request to purchase two Body Bunker Ballistic Shields and one First Choice Armor M.U.S.T. ballistic shield. As this observer was trying to imagine what this equipment would look like only a few items of business completed the meeting. Commissioner Miller announced before adjournment that he, Mr. Eckert (county counselor) and Mr. Knight (parks and recreation) were working on a plan for consolidation of the Parks and Recreation departments of the city and county. Hopefully, the first draft would be completed by the next county commission meeting. City council members would be invited to the meeting for discussion.

April 6, 2009 – Notes by Georgia Sandlin

There were happy faces in the meeting room as the commissioners presented checks to government entities in Shawnee County. Shawnee County was one of the Kansas counties shorted some tax revenue because of a computer error. We can be thankful to have county commissioners that set to work immediately to collect this money from the state. Shawnee County's legislative delegation was present to assist in the presentation of checks as they also helped in getting the money reimbursed to the county. Commissioner Miller announced that the county would continue in its pursuit of money owed for the six years that it was not reimbursed. It is worth a try.

April 2, 2009 – Notes by Georgia Sandlin

This morning the commission approved contracts and a resolution for the appraiser, health agency and technology but the most time was spent on permission for the operation of an asphalt plant and concrete ready-mix plant on SE 45th. Residents on SE 45th St. object to the truck traffic but in order to conduct business trucks need the shortest route to a job. Commissioner Ensley wants no truck traffic from the plant for safety reasons. Commissioners Buhler and Miller approved the resolution with an amendment that represented a compromise. The amendment states that no asphalt or concrete trucks will be allowed in 45th Street unless the county commission makes an exception on a case-by-case basis. Neither side was happy.

March 30, 2009 – Notes by Georgia Sandlin

Today's meeting went more than 2 ½ hours. Three items on the agenda attracted citizens of Shawnee County and attorneys representing said residents.

First, the Sheriff's Office found a more acceptable location for a firing range. The last proposal brought some complaints from citizens about safety and noise issues. This time there were no citizen objections and the commissioners approved the resolution 3-0.

The second resolution for a clothing free outdoor recreational facility was deferred until the health agency could make a determination on the necessity of sewer and water requirements.

The third resolution proposed an asphalt plant where only a quarry is currently operating on SE 45 th St.

Residents living on 45 th street were present at the meeting to protest the anticipated increase in truck traffic. A final decision was deferred until the next meeting when the commissioners would have more information.

March 23, 2009 – Notes by Georgia Sandlin

The word roundabout has taken on the emotional energy of hand gun, cigarettes and coal-fired. My guess is, that is why Tom Vlach came with pictures, traffic data, videos, and engineers to present a plan for two roundabouts on NW 46 th located just as traffic comes off of highway 75 from another roundabout. The presentation, which included comments from two business owners in the area, took some time. Included in the mix was the federal stimulus money that will help pay for the plan. The commissioners gave their OK to pursue the project.

Steve Bolton, Refuse, John Knight, Parks and Recreation, and Anne Freeze, Health Agency also had requests that were approved 3-0.

March 16, 2009 – Notes by Georgia Sandlin

Three items on the agenda may continue to spark interest in the county. The first concerns the plan to update the siren system. RFQ's (Request for Quotations) are being made to determine what prices are available for systems that need to be purchased. It was approved 3-0.

The second request was presented by the Shawnee County District Attorney for approval of a special council from outside the county. Upcoming charges of a police officer raise some questions of conflict of interest if local counsel prosecutes. It was approved 3-0.

The third request was from Tom Vlach of public works. Mr. Vlach requested a date for public meetings and public hearing. It seems some residents of the Lake Sherwood area find it hard to believe that a pipe system located under the lake won't cause some harm. This request was approved 3-0.

I think we will hear more about each of these requests.

March 12, 2009 – Notes by Georgia Sandlin

Commissioner Buhler was absent this morning so contracts, requests and resolutions were approved 2-0. One full page of the agenda, 15 items, consisted of the consent agenda. Anne Freeze, health agency, was seeking approval for several items and contracts including “time sensitive” funding. This “time sensitive” federal stimulus money is appearing already to expand health care. Anne reported that other stimulus money will come later for IT and capital improvements.

March 9, 2009 – Notes by Georgia Sandlin

The meeting started with the retirement ceremony for Lt. Martha Lutz with the Sheriff's Office. She was the first woman at the sheriff's office to be promoted to the rank of lieutenant. Some of us can identify with her when she said she is real happy that she won't have to wear those big ugly shoes every day.

John Knight, Parks and Recreation, and John Kabus, Weed Department, were before the commission for permission to award bids to take care of the grass and weeds.

The discussion of long range plans for the recycling department of the county took up most of the time. Steve Bolton has been director of the recycling and the waste departments. Apparently, some of the recycling companies that serve the county have gone out of business so the county has more material to handle. Bolton reported that the county needs to increase the number of employees to meet the demand. There is some question as to whether the department would continue to be self supporting since prices for recycling material have decreased. There were comments from representatives of Keep America Beautiful, Waste Management, as well as private citizens. The commissioners passed this problem to the county's solid waste management committee, although there was some question as to whether the committee had met recently. I guess they will meet now. The LWVTSC's positions encourage recycling.

March 5, 2009 – Notes by Georgia Sandlin

This meeting clicked along with 3-0 votes on contracts and purchases until the last item on the agenda. The last item was the request from Heartland Visioning for funding. Bill Moore was before the commission to make the request and faced an unhappy Vic Miller. Commissioner Miller reported that he had requested information on the amount of public money that goes to Heartland Visioning. The request was made by email and phone. Mr. Moore was, at first, reluctant to give that information, as some money from a public entity might be foundation money. After some sparring, the commissioners received the information they requested and Heartland Visioning received their funds with a 2-1 vote, Commissioner Miller voting no.

March 2, 2009 – Notes by Georgia Sandlin

The residents of Valencia Road and the truck drivers from Kansas Sand filled many chairs at the county commission meeting this morning. Some of them brought a script and some talked off the cuff. The subject was a resolution changing a conditional use permit for the road. Kansas Sand wants to run more routes per day and deliver to more than one place. The planning commission did not recommend increasing the number of trips but Commissioners Miller and Ensley did not follow that recommendation. They voted to approve both requests by Kansas Sand while Commissioner Buhler dissented.

The rest of the business of the day was too routine in comparison.

February 26, 2009 – Notes by Georgia Sandlin

Today was Norma Grubb Day at the Shawnee County Commission Meeting. Mrs. Grubb, of Dover, brought one of her award-winning coconut cream pies. The pie was presented to Shelly Buhler, winner of the drawing, and rightly so.

When the commission got down to more serious business we learned that Tom Vlach, of public works, would like to get started on a design for the Willard Bridge. He emphasized that this is long range project and the design is phase one. Other business was fairly routine, filling positions and contracts for services.

After a 20 minutes executive session, Commissioner Miller announced that the county would pursue collection of the remaining amount of tax money the county was shorted by the state of Kansas due to computer error. Only 3 years of taxes owed the county was awarded. It's worth a try.

February 23, 2009 – Notes by Georgia Sandlin

There are some roads in the county that do not receive regular maintenance and the county commission gives notice and declares that status. That was part of the business this morning at the commission meeting.

The Parks and Recreation department is proposing more contracts for umpires and rowing events, as well as, completions of the Lake Shawnee Trail Project. That trail is funded by 30% county money and 70% Federal grants.

As the recycling business has hit hard times more material is coming to the county. Steve Bolton, of recycling department, was before the commission asking for more containers.

February 19, 2009 – Notes by Georgia Sandlin

The LWVTSC is familiar with the Crisis Intervention Team because Dennis Bosley presented at Tuesday Topics last year. He was at the commission meeting this morning regarding a grant proposal with Valeo. Dick Kline, of Corrections, reported that 40 people were diverted from jail since August 1.

The goal is to train more law enforcement and corrections officers.

John Knight was before the commission with many requests to award or solicit bids. Commissioner Buhler had some doubts but he got the OK for his requests.

Randy Speaker, deputy city manager, appeared before the commission to explain the land bank. The city of Topeka would like to establish a land bank to deal with properties that are not used productively and, sometimes, a detriment to the area. The legislature must give permission to establish a land bank. The city would like to partner with the county on a land bank project. No action at this time.

February 16, 2009 – Notes by Georgia Sandlin

It was a festive meeting at the county commission on this President's Day. Commissioner Miller announced a game of president trivia and he had all the answers. Dick Kline, of the corrections department, was the star answering 7 out of 8 questions correctly.

Requests ranging from floor tile to social work positions were approved 3-0 with one exception. John Knight requested a new Park Supervisor position that Commissioner Miller didn't think was necessary. It was approved 2-1.

Did you know that Woodrow Wilson is on the $100,000 bill?

February 12, 2009 – Notes by Georgia Sandlin

The meeting started with accolades to the Shawnee County Commission from TARC and to Ted Ensley and Olivia Mayer, Director of the Velma K Paris Community Center, from the Kansas Recreation and Park Association.

Tom Vlach, of public works, is anticipating money from the Federal stimulus package. He put in requests for two such projects at this meeting. One can note that Spring is not far off because John Knight, of Parks and Recreation, was at the meeting with requests requiring paint and construction to outdoor facilities.

The sheriff's department is replacing nine vehicles at a total cost of $305,303. The refuse department received approval for refuse carts and five 25-cubic yard rear load compaction bodies. On the flip side, the county is saving $15,000 a month on utilities due to a energy performance contract with Chevron Energy Solutions.

A visit from a representative of Whelen Engineering Company claiming that their sirens could, indeed, be used with the Shawnee County system got the commissioners' attention. After an executive session, they reversed a previous decision and decided to ask for bids.

February 9, 2009 – Notes by Georgia Sandlin

The county's storm siren system came back to the commission under Unfinished Business. Commissioners Buhler and Ensley wanted more information before approving the $300,000 (without taking bids) for the first phase of the project. Commissioner Miller joined the others in approving the expenditure.

The commissioners also approved bond money to entice Home Depot to build a distribution center in Shawnee County. Funds were approved for two bridges, one over Shunganunga Creek on SE Croco Road and one over the Wakarusa River on SE 85th Street.

John Knight, of the parks and recreation department, reported that several projects the county bid on recently have come in under the estimated cost.

January 22, 2009 – Notes by Georgia Sandlin

Whenever a commission meeting is missed, as it was for Martin Luther King's Birthday, one can expect a long agenda. This morning's printed agenda covered 2 ½ pages.

Renewal of tax exemptions were approved for Hill's, Goodyear, Jostens Target, and HME. Contracts were approved for Lake Shawnee Trail Project, software at the Golf Courses, and construction at Rossville swimming pool.

The Health Agency received unexpected money and commissioners approved contracts for its use. The contract for cable TV at the jail was approved so, hopefully, we won't have to worry about what they are watching and how much it costs for a while. Dick Kline and Barry Beagle will travel out of state to conferences. Shawnee County plans to partner with other counties and the City of Topeka on a contract for aerial photography. Our road crews will learn how to clean the large equipment so as not to harm the environment. Our Community Health Center is requesting a multi-tasked patient management software system.

The last two items on the agenda were designed so money used by the DA's office will be managed by the commission. All diversion fees will come to the county and the 2009 District Attorney's salary will be set at $135,000 with no extra pay for appellate work. If more money is needed, the DA may request it from the commission. No more hanky-panky.

January 15, 2009 – Notes by Georgia Sandlin

Shawnee County Commissioners conducted routine business approving contracts and requests with few questions until agenda item E.1. “Discussion of compensation of District Attorney”. Apparently, District Attorney Hecht was being compensated for appellate work in amounts that increased considerably over his term of office. Although, the commissioners understood such payments, over the D.A.'s base salary, were to be approved by the commission this was not the practice. The commissioners announced a letter will be sent to Attorney General Six to investigate and recommend the appropriate action, if any. This may be just the beginning of this drama.

January 12, 2009 – Notes by Georgia Sandlin

The commissioners got organized this morning. Vic Miller was elected Chairman, the Metro News was designated as the official County newspaper, procedures and times were determined for commission meetings, and commissioners divided up board duties.

Although the commissioners have been noted for going with the low bid for work done for the county, this morning was the exception. Tom Vlach, of public works, recommended Schmidtlein Excavating over Singer Excavating and spent some time explaining his choice for work on Wannamaker between SW 41st and SW 47th. The commissioners agreed with his choice.

Marti Leisinger, head of the county's Audit-Finance Department, requested the creation of a new position (Deputy Financial Administrator). Marti told the commissioner that the county needed another person, besides herself, to be capable of taking over the department. The commissioners agreed.

January 8, 2009 - Notes by Georgia Sandlin

The Shawnee County Commission meeting lasted less than 5 minutes today. Two items were dispatched quickly.

First, the commissioners voted to pay two employees money they did not receive due to a clerical error.

Second, The Shawnee County District Court will use monthly Internet service while Don Toth explores less expensive options.

January 5, 2009 – Notes by Georgia Sandlin

The commissioners dealt with two issues that were deferred at the last meeting. Shawnee County golfers with annual permits will be required to pay the regular fee on holidays and tournament days. The subject of new space for the treasurer's and election was dropped as the space had been rented.

The Shawnee County Purchasing Department presented a request for vehicles for the Parks and Recreation, Refuse, Community Corrections, Health Agency, and Weed Departments. After reviewing the requests for new vehicles, the commissioners eliminated the options of key-less locks and power locks and windows before approving the purchases.

Libby Ensley, Elections, anticipates continued advanced voting numbers. She requested the commissioners allow her to solicit bids for security for evenings and weekends during the time period that ballots are in the office for spring elections. The request was granted but it remains to be seen whether they will approve the hiring of security.

TOPEKA CITY COMMISSION MEETINGS:

Reflections on the Proceedings of the Topeka City Council in October 13, 2009, to December 4, 2009
– Notes by Joe Sargent

In mid-October the city staff released its proposed plan for using the half-cent sales tax for repairing the city’s infrastructure which became effective October 1st. This tax is estimated to raise slightly over $153 million over the next ten years; during this period about half of all city street surfaces would be repaired. The council will need to approve what is done on a yearly basis as part of its usual process in approving the Capital Improvement Budget [CIB] and the Capital Improvement Program [CIP]. None of the sales tax revenue will go for projects involving the CIB and CIP.

Later in October the use of revenue from the half-cent sales tax for the Complete Streets concept was discussed. The city administration stated that it embraced the Complete Streets concept but none of the sales tax revenue would be used to implement projects involving the concept. City manager Bonaparte proposed on a case-by-case basis that $100,000 yearly, financed by general obligation bonds, could be utilized to incorporate this concept into the design of projects funded by the sales tax. On November 24th the council adopted the Complete Streets concept.

The council approved on November 10th the budgets for the CIB for 2010-2011 and the CIP for 2010-2014. The CIB considers projects that may possibly be approved over the next two years while the CIP lists the priority for projects to be carried out in each of the next five years. As previously stated, a new wrinkle occurred in the budget considerations; the budget from the sales tax revenue was also discussed and passed. Bonaparte’s suggestion of setting aside $100,000 yearly to incorporate Complete Streets design elements into projects funded by the sales tax won approval.

In early November Bonaparte announced that the sales tax revenue for the budget year ending this December was approximately one million dollars below budget. This shortfall will not be serious since revenue from the sales tax makes only 40% of the money that the city collects. Some other revenue sources are property taxes, court fines and fees, and franchise fees.

The Joint Economic Development Organization [JEDO] consisting of representatives three council members and three county commissioners voted on October 14th to spend up to five million dollars [derived from a countywide half-cent sales tax] to purchase slightly over 400 acres for a new industrial park south of Montara subdivision. They also want to continue options on another previously acquired adjacent 600 acres. This move is necessary since the Central Crossing Commerce Park, a 500 acre industrial park, has only 170 acres left for development.

The zoo has been under scrutiny because of a number of animal deaths. The United States Department of Agriculture inspection on September 28th cited it for non-compliance relating to the death of seven animals. Kansas State University veterinarians had also issued a critical report. As a result of this, three inspectors from the Association of Zoos and Aquariums will began a two day visit to the zoo and afterwards will issue a report on conditions at the zoo. Thus, the zoo’s accreditation will be under review.

On September 29th the council approved an ordinance to ban smoking in public places as well as places of employment. Exceptions are private residences, except when used for child care, adult day care, or health care facility, retail tobacco stores, outdoor places of employment, and up to 20% of rooms in hotels and motels. This ban took effect after 12am on November 27th. As of November 30th, a petition seeking to force a public vote on this issue had not collected enough signatures of registered Topeka voters to bring it to a vote.

The Topeka Metropolitan Transit Authority board agreed on October 28th to scale back Sunday and evening service by two hours from 6:30- 8:30pm. The original proposal would have made the cut from 9:30- 11:30pm but public testimony helped to make the change in service hours .Further, the fixed- route structure was changed. These changes will occur in the near future.

Reflections on the Proceedings of the Topeka City Council in August, September, and early October 2009
– Notes by Joe Sargent

Budget night on August 18th lasted a total of one hundred minutes while in the previous six years it ran past midnight. In July the city manager proposed a $224.5 million budget for 2010 which would have increased the city’s property tax by 1.85 mills. By amending the 2010 budget the council decreased the property tax increase to only 0.114 mill. This was accomplished by elimination of the police helicopter program as well as its mechanic. That decision did not please the police chief and the political action committee representing the Topeka Fraternal Order of Police Lodge No.3. Police Chief Miller stated that the 2010 budget had put him in a bind but stated that he could live with it.

During that same evening the council allowed the Topeka Metropolitan Transit Authority [TMTA] to raise its property tax for one year by 1.4 mills over its present level of 3mills.This was less than the 1.85 mills that the TMTA had asked for. In late September the TMTA board looked at three ways to reduce services so that it could remain within its given budget. The option chosen by the board modified the fixed bus structure and ended evening service two hours earlier from 11:30P.M to 9:30PM. TMTA will hold several public hearings before finalizing their budget.

On September 2nd the city manager announced that Allen Bradshaw, a member of the Topeka Fire Department for the past 29 years, was the new fire chief. Kent Dederick, president of the local unit of the International Association of Fire Fighters, started that its members seemed pleased with the appointment. The new fire chief on September 22nd was granted an exception to a city rule that required his salary to be frozen if he did not live within the city limits. He presently lives in Shawnee County.

On September 29th the council approved by a six-to-three vote an ordinance banning smoking in public indoor places as well as places of employment. Exceptions were retail tobacco stores, outdoor places of employment, privative residences except when used as a child care, adult day care or health facility, and no more than 20 percent of hotel or motel rooms that are available for guests. Before the ordinance can take effect, there is a sixty day waiting period after its publication in the Topeka Metro News. This allows affected businesses to prepare their establishments for implementation of this ordinance. Public testimony was considerable in connection with the ordinance with those being for it more numerous but opponents are now in the process of preparing a petition and a written ordinance against the smoking ban. If the petition is legally valid, the council has twenty days to pass the accompanying ordinance or allow the voters to vote on it within ninety days.

The city recently received $1.6 million as a refund from the state because of a miscalculation, starting in 1999, in the fuel tax revenue that is shared with local governments. Approximately half of the refund will be used to replace aging equipment used in street maintenance. The remainder will go for street projects. Another $600,000 grant from the federal government will improve the synchronization of traffic lights along specified portions of 21st Street, Wanamaker, and Topeka Boulevard. On October 1st the half cent sales tax increase to be used for existing streets went into effect.

Former Governor Mike Hayden, now heading the Topeka-Shawnee County River-front Authority, on October 6th asked the city to transfer thirty parcels of river-front land owned by the city to the river-front authority. The land would then be leased out for sand and gravel dredging which will provide money to hire a professional staff to promote the river-front project.

Reflections on Topeka City Council for June, July, & early August, 2009
– Notes by Joe Sargent

Budget Night approaches; August 18th will be the date when the council will need to decide on requests by the city administration and the Topeka Metropolitan Transit Authority [TMTA] to increase taxes.

On June 9th the council voted six to four in favor of the Lawson Enterprise Resource Planning Software System. As a result of that vote, the city administration was able to resume installation of the system which was placed on hold in May, 2008 because of litigation. The cost of the system is approximately $3.87 million which will be spent over a number of years. Mayor Bunten was distressed over the fact that he was able to vote on the measure but unable to veto it. This advice was given to him by the city legal department. Because of this, he later proposed that the city 2010 budget include funds for the council to hire its own lawyer and financial advisor. He felt that the council should not be totally dependent on advice from the city administration. Subsequently, Mayor Bunten decided in mid-June to issue a veto against the purchase of the Lawson software system in but shortly thereafter became ill. He remained off work for about a month during which he was hospitalized twice. The status of that veto is not known.

On that same day the council rejected by a six to four margin the merger of the city-county parks and recreation departments as proposed by county commissioner Vic Miller.

One of the biggest issues to come before the council during June and July was the financial distress of TMTA. At first its board proposed cutting services in order to balance their budget but the response by users of its services made it reconsider this proposal. Also there was considerable public testimony at the council meetings against reductions in its services. In late June the TMTA board of directors decided to ask the council to raise the property tax by nearly two mills while promising not to cut services. On July 13th the TMTA board presented its 2010 budget at a council’s budget meeting; it called for a 1.85 mill increase in the property tax. This same budget proposal was again reviewed at a regular council meeting on July 20th when the TMTA chief executive officer made the case for its passage by the council. This budget will receive final consideration by the council on budget night.

The TMTA announced on July 31st that they had received a $2.5 million federal grant to replace seven aging buses and had already been granted another $2 million from the federal stimulus fund to replace additional aging buses. A total of 15 buses will be retired out of their fleet of forty-two.

Since April council members have met with the city manager, Boneparte, regarding funding priorities for thr 2010 city budget. On July 7th the city manager presented his 2010 budget which would raise the city property tax by 1.85 mills. It contains money to continue the police helicopter program. The police chief has presented- before the community and the council- facts that support the continuance of the unit. Actually the helicopter unit is now operating with the old revamped Schweitzer helicopter.

Meanwhile, the city fire chief has resigned and the city manager has faced a move by certain council members to fire him which failed because of a lack of support from a majority of council members. Also our city manager was a serious contender for a similar position in Grand Rapids, Michigan but ultimately was not chosen for that position.

Sumner School was again in the headlines. In late July the owner, Southside Christian Palace community Church in Los Angles, received notice that they had 60 days to correct code violations on this property.

The police department was a recipient of federal stimulus funds to add more police officers, most of whom will serve as community officers.

On August 18th the mayor may vote on the budget but will have no veto power. Boneparte will try to avoid a late nighter.

Reflections on the Proceedings of the Topeka City Council Mar., Apr. & early Jun., 2009
– Notes by Joe Sargent

On April 14th the new city council elected council member Richard Harmon as deputy mayor and elected other council members to various other posts.

The council early on needed to start evaluating a proposal- passed by them on March 17th-merging the county and city parks and recreation departments since the county commission was seriously considering the offer. The plan supported by the county commission called for the city to transfer 80% of their parks and recreation budget [slightly over $5.7 million] in 2010 to the county followed by 60% in2011, 40% in 2012, 20% in2013, and 0% in 2014. The county would not assume any of the city’s debts associated with its parks and recreation department and the Cypress Ridge Golf Course. The deeds to properties owned by the city would be turned over to the county but contained a clause stating that if these properties were not used for park and recreation purposes they would again become city property. All city employees affected by the merger would become county employees on January 1st, 2010. On May 18th Topeka’s parks and recreation director, Terry Bertels, recommended that the council reject the proposal. The council postponed a vote on the merger for one week to June 9th.

In April the Topeka Metropolitan Transit Authority board stated that it needed a capital infusion in order to prevent cuts in services. Council member Swank on May 5th introduced a proposed charter ordinance to raise the Transit Authority’s current mill levy cap of 3 mills to a maximum of 5 mills for one year. In order to accomplish this at that late date, the council had to suspend the rules so that the charter ordinance could have two readings by law which occurred on May 5th and May 12th. Legally after the two readings, it was necessary to allow 61 days for protest petitions before July 17th, the city’s deadline for publication of its 2010 property tax levy. On May 12th, at the time of the second reading, the city’s governing body passed the charter ordinance by getting the necessary seven votes after much debate. There was considerable public testimony by users of the bus service in favor of the charter ordinance. The council will determine in July how much of the cap that they will give the Transit Authority.

Also on May 12th the council ratified the two ballot questions passed by Topekans on April 2nd-the half-cent sales increase and the override of a mayoral veto by the council.

The council on April 28th approved the creation of a tax-increment financing district that comprises the area south of S.W. 37th Street along both sides of Topeka Boulevard plus the White Lakes Mall. However, the county commission on May 21st rejected the creation of this district because the city failed to notify two school districts they had property that would be affected by the creation of the tax-increment financing district. A city spokesperson said that it was an oversight by the staff and another draft of the proposal would be circulated... .

Once again the council will be asked to authorize the purchase of the $3.74 million Larson Enterprise Resource Planning Software System. Mayor Bunten was unhappy when he learned that he was not eligible to veto this request since he cannot cast a veto on measures that require his vote as a member of the governing body.

Council member Alcala is presently looking for five council votes in favor of firing city manager Boneparte. The local NAACP chapter is supporting the city manager.

The city’s administration is currently working on the 2010 budget which will be made more difficult because of a drop in the city’s assessed property valuation.

Reflections on the Proceedings of the Topeka City Council for February and March, 2009, plus the April Election in 2009
– Notes by Joe Sargent

On April 3rd Topeka held citywide elections. Two issues placed on the ballot by the city council passed . Thus, the city’s sales tax will increase by a 0.5% from 7.45 cents to 7.95 cents for ten years. It can only be used for maintenance and improvements of existing streets, gutters, curbs, sidewalks, alleys, and street lighting. The second issue concerned the legal ability of the council to vote on a possible override of a mayoral veto.

Bunten was re-elected to a second term as mayor by a wide margin and council members Ortiz[ 3rd district] and Harmon[9th district] won their bid for a second term. In the 5th district Larry Wolgast beat Haynes running for re-election. Karin Hiller took the first district seat vacated by Kennedy while the seventh district position held previously by Blackburn ended in a very narrow victory margin for Robert Archer over Lisa Stubbs.

The city council will need to consider issues hanging over from the former council. High on the list will be the consideration of raising the mill levy for the Topeka Metropolitan Transit Authority which faces a $1.9 million budget shortfall. As far as I know, city manager Boneparte’s evaluation has not been completed. Consolidation of the Topeka and Shawnee park and recreation departments is back on the agenda. Further, Police Chief Miller is proposing a partnership with the county to purchase and operate a helicopter. Morale among city employees is a problem according to a survey taken in March,2008.

In February, the possibility of refinancing the city bonds to obtain a lower interest rate was raised since interest rates for home mortgages were low. City finance director, Jim Langford, explained that the interest rate at that time for the city’s bonds was 4.47%. This was lower than the 4.8% that city would get if it refinanced.

Zaire Thomas signed papers on March 6th giving ownership of Sumner School to the Los Angles-based True Foundation World Outreach Ministries, Inc. Their proposed plan is to turn the school into a multipurpose resource center.

Reflections on Topeka City Council
including the Dec. 2008, Jan. 2009 & Feb. 3, 2009
– Notes by Joe Sargent

December was a slow month for council business but in January it moved along at a faster tempo. I have already covered the meeting of December 2nd in my previous report. The council did not meet on December 23rd and 30th because these days fell shortly before holidays and this left only December 9th and 16th to reflect on.

On December 9th the six council members present postponed a decision on possible legal fees for a suit by the city to recover $400,000 which was an undercharge over three years by the city water department for water usage by Rural Water District #1. The council considered this matter again on December 16th but again deferred action on it. On January 27th the council authorized the legal fees for the city to proceed with the suit if it wishes.

On January 6th the council approved $1.88 million for improvements on Gage Boulevard between Southwest 10th and 12th streets. This portion of Gage Boulevard will be widen to allow a fifth lane to be added in the middle which will serve as a turn lane. $800,000 of federal money funneled through the Kansas Department of Transportation will be used for this project. The remainder of the cost will be funded through general obligation bonds totaling #388,000; the debt service on these bonds will be $635,949.

In January Police Chief Ron Miller received a critique of the police helicopter program from Keith Johnson Consulting of California and shared it with the council on January 13th. It contained upwards to 150 recommendations. The police chief indicated that there needed to be significant changes in the program for it to operate safely and effectively.

In the middle of January an auction for historic Sumner Elementary School was held and the winner was Pastor Zaire Thomas who represented the Los Angles based True Foundation World Outreach Ministries. His winning bid was $89,000 beating out the only other lone bidder, Community First, Incorporated. Because of issues raised by Community First, the council on January 27th deferred any final decision on the auction until one week later. On February 3rd the council decided to honor the results of the auction. Pastor Thomas and his wife plan to turn the school into a community multipurpose resource center.

District Judge Larry Hendricks in early February ruled that the council did not have the power to override a mayoral veto under the present charter ordinance. Thus, the mayor’s vetoes of the city’s purchases of the enterprise resource planning software system and the police helicopter stand. However, Mayor Bunten indicated that he would work with the council to see that it gets the veto power. For this change it occur, it must be approved by the council and then by the voters in the April election.

Topeka’s primary election will be March 3rd followed by the election on April 7th. Mayor Bunten who is seeking re-election has four challengers. Council members Lana Kennedy and Brett Blackburn, representing District 1 and District 7 respectively, are not seeking re- election while council member Harmon has filed for re-election. Five council districts will be contested this election cycle.